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Steps to Open a Bar Opening a bar is a major operation. This article is designed to give those people planning to open a new bar or nightclub some insight into what tasks actually need to be preformed, how long those will approximately take & who should be involved. Business Plan The business plan should cover every aspect of your bars opening, though to how much money you expect it to make. You will require assistance to finish the plan from your solicitor, accountant, Architect, interior designer & bar consultant however it a good idea to at least have a plan on paper to start. Task: You Time: 1 week Establish Finances for you bar This money may come from investor or bank, you will unfortunately require sound finances to open a bar. These finances are for all your bars planning. Task: You Time: 1 week Conduct Research local competition It is important to know what your already successful competition are doing & establish why they are successful in the area you are planning on opening your bar. Task: You Time: 1 week Speak to architects / Interior designers/ Bar Consultants You are going to require a team of experts to open you bar. Task: You
Time: 1-2 weeks Look for potential site You are going to need to find a potential venue, keep in mind that location & accessibility are extremely important. Task: You with potential input from Architect, Bar Consultant. Time: Whatever is required. Find a solicitor You will require a solicitor to do a hole range of tasks for your venue, it is important to find a solicitor with experience in liquor licensing for the state or region your venue will be in Task: You Time: 2 days Decide on site Pick the site for your new bar/ nightclub & Negotiate deal for the lease of the site. Have your solicitor Research license restrictions that may apply to the spot of your new venue, example it will be pointless to open a nightclub in a spot with early bar close restrictions. Task: You, architect, Bar Consultant & solicitorTime: 1 week
Find an accountant A bar is a business & will require an accountant. Task: You Time: 2 days Lease Agreement Lease property where your new bar/ nightclub will be, in some cases you also prefer to buy the venue. Task: You, accountant & solicitor Time: 2-3 Days Design concept Bring in Interior designers, architect & bar consultant to put together a design for your bar/ nightclub. It is important that your design works with your venue concept. The Interior designer should help make your venue attractive. The Bar Consultant should help make your bar practical for its staff to be effective. The Architect should design the venues structure & plans to be understood by the bar/ nightclub builders. Task: You, Architect, Interior designer & Bar Consultant Time: 1 Month
Agree to venue design It is essential to establish a final design that takes in input from Interior designer, Architect & Bar Consultant. Do Market research This is normally overlooked but is essential to your venue, it is pointless spending massive amounts of money on a venue if it isn’t what your target clientele want. Better to be able to make changes now. Task: Market Research Company Time: 2 weeks Submit planning application In most cases before you can start building your local council will require all plans to be approved. Task: You & Solicitor Time: 1 day Begin sourcing suppliers You will require people to build your venue, normally I recommend getting people that the architect or Interior designer recommend. Task: You, Interior Designer & Architect Time: 1 week Find Furniture Your venue will require furniture, it may be bar stools, Lounges but your venue will need furniture. Task: You, Interior Designer & Bar Consultant Time: 1-2 weeks Meet police It is important to establish relations with the police as you are 1 building, 2 opening an establishment that serves liquor. Task: You & solicitor Time: 1 day Building control Meet with council or who ever looks after building regulations in your bars region to get your venues plans approved. Task: You & Architect Time: 1 day – 4 weeks Licenses Apply for all licences your bar requires for & liquor licensing. Apply for all licences your bar requires for building & liquor licensing.Task: You & Solicitor Time: 2-3 days Finish Business Plan Now you should have all the information to complete your venues business plan, it will be vital for securing funds from your chosen financial instruction. Your business plan will now show everything that still need to be completed, how much it will cost & who will do every task. Task: Everybody Time: 2 weeks - 1 month Submit plans to bank Submit your business plan to banks to secure the finances to build your bar/nightclub. Task: You Time: 1 day – 2 weeks
Set building completion handover date Establish with builders how long it will take to finish building your bar/ nightclub. This is the date your venue will be finished. Task: You, Architect, Building company. Time: 1-2 days Building work begins It is now time for your Bar/ Nightclub to be built. Task: Builders & Architect Source management It is important that you get your managerial infrastructure in place, you may require a General Manager, Assistant Manager, Human Resources, Bar Manager, Floor Manager, Entertainment manager, IT manager. Please note your requirements may depend on the size of your venue. It may also be appropriate to plan ahead & book your bar consultant for an extra 3 months to assist the bar/ nightclubs management in its infancy. Task: You & Bar Consultant Time: 1-2 weeks Create standardoperation procedures You bar should have standards in place for every aspect of operation. This will include ordering systems, stock par levels though to bartender service standards. Task: Bar Consultant Time: 2-4 weeks Finalise legal requirements You must have approval of your liquor licence & opening hours. Task: Solicitor Time: 2-4 weeks Sound & Lighting Bring in electrical people to hook up all Lighting & music systems. Task: Electricians Time: 2-4 weeks IT Bring in IT people to hook up Till & computer systems. They also apply stock control systems & install all bar systems> Task: IT People Time: 2-4 weeks Building control In most cases when your venue is completed you will require you council to approve the building work completed as safe. Task: You & Architect Time: 1 day Agree opening schedule Plan when your Bar/ Nightclub will open. Also plan when you will have your VIP opening party, soft opening & actual open to the public. Task: Everybody involved. Time: 1 day- 1 week Recruit staff You will need to recruit bartenders, bar backs, floor staff, cleaners, security, supervisors, Administration & any other unique staffing needs your venue may have. Task: Bar Consultant & Venue Management Time: 2 Weeks Open date / final application approval In most cases you will need to visit council again the get a final approval to open your Bar/ Nightclub. Task: Solicitor Time: 1 day – 1 week Press releases Approach appropriate media outlets to write articles on your new venue. Task: You, Appropriate Manager & Bar Consultant Time: 2-4 days Print menus Create & print all menus. Task: Bar Consultant & appropriate management Time: 1 week Marketing Hire a promotional company to promote your venue. Task: You, General Manager & Bar Consultant Time: 1 week Equipment Get all bar equipment required. Task: Bar Consultant Time: 1 week Final license approval Finalise any licences your bar/ nightclub may require. Task: Solicitor Time: Required Entertainment Organise DJ’s, Bands or any other unique entertainment your venue may require. Task: Relevant Management, Bar Consultant & You. Time: 1 week Local press Approach local press with articles about your bar/ nightclubs grand opening nights. Task: Relevant Management Time: 2-3 days Order in Stock Order in all your bars stock requirements. Task: Bar Consultant Time: 2-3 day Training Conduct staff training, remember first impressions are lasting ones & you want your staff to be ready from day one. It is also important to set a high standard. Venues who spend extra time on staff training normally enjoy greater success. Task: Bar Consultant & Management Time: 2 days – 6 weeks VIP Opening party This is your opening party for Press, Industry people, Celebrities & people of influence. Time: 1 night Open doors to the public The real life of your bar begins Please note all time periods listed are approximations & may vary slight from bar to bar. Earth Bar can assist with bar consultancy for anybody hoping to open a new Bar or Nightclub.  |
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